The workforce shift towards remote work came with a new reliance on technological advancements. Leaders in the industry of video conferencing technology saw this and delivered for us to adapt. Now, the necessity to meet in person has almost disappeared. Virtual meeting platforms’ unique, robust features like audio-only options, webinar capabilities, and more have made work from home more accessible and simpler than ever.
For instance, if you want to capture meeting notes for yourself or others, a screen recording element in video conferencing technology is vital! But with screen recording and all new tech comes many nuances that must be addressed. So, let’s get into what to know about this feature.
As we know, virtual meetings are excellent ways to deliver increased productivity. (If you didn’t know this, check out our blog, How to Increase Productivity in Virtual Meetings). The tools offered in virtual conferencing technology, especially screen recording, provide many benefits for virtual conferencing platform users.
1. Screen recording makes remote work easy with direct access to recorded team meetings and brainstorms that workers can revisit to refresh their memories at any time.
2. If an employee is absent from a meeting, they can review the screen recording to catch up on discussions quickly and efficiently.
3. Screen recording saves time and headaches too. The days of decoding poorly penned handwritten notes are over with this simple playback function.
This is where a gray area with this feature comes in. Companies must know ethical and legal reasonings concerning when to and when not to record meetings.
Companies that record performance reviews or employee complaints need to examine the ethical choice of recording these meetings. It may make employees less likely to come forward and share their true feelings.
There also comes the question of whether it is legal to record a meeting. The answer, in short, is yes, but you must gain permission from attendees first. Certain laws regarding recording and wiretapping have come to fruition to protect U.S. citizens from being recorded without their consent.
According to Berkley’s Office of Ethics, “Some U.S. states (including California) are “two-party” or “all party” consent states, which generally require the permission of both or all parties involved in a recording. While attendees participating remotely may be tuning in from various states (or countries), we must assume the “all party” consent rule applies.”
If employees find out a virtual meeting was recorded without their consent and the recording retains confidential info, they could sue. Though, many virtual meeting platforms automatically notify all attendees once a screen recording begins to combat deception.
Clear.Live was created by a crew of telecom industry veterans determined to make a safe, uncomplicated, and matchlessly secure way to communicate. We made a 256-bit encrypted system that is GDPR, HIPAA, and Federal Government compliant.
At Clear.Live, we want to bring your web conference capabilities to the next level with our suite of features that make work from home easy. Learn more by starting a free trial today.